Shared Workspaces Need Shared Employee Transport

Shared Workspaces Need Shared Employee Transport

Most new-age companies today hold offices in business or tech-parks. They have played a pivotal role in making India a global powerhouse. As per a recent estimate, more than 10 million people have their workplace in tech-parks. These have redefined the meaning of ‘office’. They offer the best amenities for work and recreation, parking and security – thus enhancing the overall employee experience.

While they excel in infrastructure, they fare poorly on connectivity. They’re mostly situated outside the city to optimize on cost and availability of real estate. For companies running office within their premises, providing employee transportation becomes imperative to connect them to these far-off locations.

Though a company may save by moving to outskirt locations, the benefits are considerably countered by the expenses dedicated to employee transportation.

This makes the tech-park less attractive and increases the probability of
employee attrition.

Another problem in this scenario is that of parking which dedicated buses & cabs create within and around the tech-park. This causes congestion and makes commute a hassle for those coming to work there.

The issue persists even for Tech-parks located within the city. Though they are well connected, they cause a massive overload on public infrastructure,
particularly roads.

The high volume of vehicles moving in and out of these parks leads to congestion around their premises, making commute an everyday struggle for the employees.

With these two major issues, maintaining and improving their asset value becomes a challenge for a tech-park. They need to enable an ecosystem of shared public transport for the employees of their tenant companies in order to provide proper connectivity and decongest the roads surrounding them.

Another segment which faces similar challenges is co-working spaces where employees from different companies aggregate. Herein, respective companies cannot provide dedicated transport due to lack of sufficient employee strength. Thus they prefer co-working spaces which provide good options for their employees’ daily commute.

These challenges can be overcome by introducing Shared Transport System which can be used by employees of the various tenant companies without each company needing to provide dedicated transport. The companies can pre-reserve a certain number of seats in these vehicles (buses) as per their employee strength and/or organisational policy.

This model will not only lead to huge cost savings for the companies who were earlier providing dedicated employee transport but will also allow high convenience to the employees – they would no longer be bound by specific bus timing and will have flexible time slots at their disposal.

Technology adds another level of comfort and convenience for these employees.

These services connect employees directly from home to office and hence eliminate the hassle of changing modes of transport to reach their workplace. Quality AC coaches, assured seat for everyone and optional services like food and beverages on board enhance their comfort and commute experience.

Shared Transport System is a new but a necessary solution for Tech-parks and companies alike. However, not all conventional employee transportation companies can enable this. This model requires high expertise in managing the scale of operations ensuring that the services are reliable, efficient and safe.

Thankfully, with companies like Shuttl, this is not only possible but is also running successfully in various cities across the country.


Here are the Shared Transport Models on Shuttl’s platform


Enhancing Commuter Safety🛡️ for One and All

Enhancing Commuter Safety🛡️ for One and All

So far, safety in employee transportation is seen as a statutory guideline that the company needs to implement. However, the rising number of incidents have triggered the corporate sector to go beyond the statutory requirement and adopt the best practices and technology to ensure not only physical security but information security of employees as well.

Let’s have a look at how technology, smartphone, and the internet work seamlessly to meet the highest quality of safety standards in employee transportation.

Kavita works with a leading MNC based out of NCR (National Capital Region). She stays at the far end of the city and hence uses the company provided employee transport service to commute to office and back home on a bus.

A seat for Kavita is auto booked every day as per her shift timings. Driver and bus details are sent to her on the Transport Company’s Mobile App before the start of the trip. Before boarding the bus, Kavita verifies the bus number and matches the face of the driver with the photograph displayed on her app.

Now, the driver starts the trip using facial recognition technology built in driver’s mobile app making sure that only the authorized driver is at the wheels. As soon as the trip starts, Kavita’s ride details are shared with her emergency contacts and they can track her bus as well.

As soon as the trip starts, Kavita’s ride details are shared with her emergency contacts and they can track her bus as well.

There is an AI-based camera inside the bus which automatically detects if the driver is overworked and shows any signs of drowsiness. On any such occurrence, the transport team is instantly alerted and even has an option to turn off the ignition remotely till a backup driver or bus is arranged for.

If the driver is overworked or shows signs of drowsiness, the transport team is instantly alerted and even has an option to turn off the ignition till a backup driver/bus is arranged for.

It is a 90 minutes long journey. The panic button right next to the passenger seat ensures that help is just a push away. Also, Kavita can use a virtual panic button on mobile app secretly without bringing it to the notice to anyone inside the bus. Any panic alert activates the Emergency Response Team which follows the standard procedures to make sure that employee is safe.

ERT has details of the guard, driver, and GPS location of the bus handy to take any swift action. Cases where the employee is not able to raise a panic alarm, alerts such as route deviation, over-speeding, and halt detection can alert the transport team of any danger to the employee.

The bus drops Kavita at her drop point and she immediately presses the de-board button on the app. When trip ends, all trip data is wiped out from driver app leaving no digital trail on the mobile phone.

The paperless operation ensures that no personal employee information remains on paper for unauthorized access. In minutes, Kavita receives an automated IVR call asking for the safe drop confirmation.

Post her confirmation, the system verifies her GPS location with her home location for dual verification. Kavita has reached her destination safe and sound, like always.

A recent survey at Kavita’s company shows that female employees now feel safer traveling in office vehicle and the high safety standards have brought down employee attrition rate as well for them.

Kavita’s ride story may sound futuristic but some of it is already in place. And in a couple of years, this will be the new normal. The only question is, who will be the first to adopt the new normal?

……………………….

Shuttl is the new age way to get to work. It’s an app-enabled, on-demand bus service that lets you travel to your destination and back in a safe, easy and stress-free way. Our mission is to take the pain away of commute and give everyone access to safe, affordable, reliable and dignified commute. Download the Shuttl app now and hop on to a super comfortable ride: https://goo.gl/7uHgYs

What’s next for employee transportation?

What’s next for employee transportation?

While transportation for an individual in any major city today has completely changed from what it was 5 years ago, and ridesharing has become a way of life, employee transportation in most places still relies on signatures on pieces of paper and manually created routes with no measure of whether that’s the best path to take.

Oftentimes, in large-scale operations, it is even difficult to know for sure if a trip was actually run or not, whether employees are actually using the company provided service or is it going to waste.

Lack of organization and transparency usually means that industry is ripe for disruption through technology.

As ride-sharing continues its move towards becoming the de-facto mode of transportation in dense urban centers and cars evolve to be “computers on wheels”, there will be multiple avenues where technology will bring in transparency, efficiency, and reliability.

Here are some things that are uniquely enabled by technology to make employee transportation safer, more comfortable and efficient:

Safer

Limited mobility remains a crippling constraint to increased participation of women in the workforce in India.

The lack of safe commute options can severely restrict the participation of women in the workplace.

According to the Census (2011), women represent only 15% of people traveling to work, much below the not-so-great national average of 22%.

At Shuttl, women represent 40% of all our passengers, almost twice the national average.

This abysmal condition could be changed by improving the levels of safety for transportation. Thanks to the omnipresent GPS devices, companies can now track all vehicles and quickly know if something goes wrong. These days, any given vehicle not only has a GPS device but also a smartphone with the driver and the passenger.

These multiple redundancies significantly reduce the chances of a vehicle “disappearing” anytime during a journey.

Automated routing ensures that no female employee is alone in a cab while also minimizing the travel time for employees and the cost for companies.

Boarding/de-boarding tracking ensures that the admin staff is always aware of a female employee’s whereabouts and can quickly act in case something seems off.

Safety features like
SOS button, Share Ride Details & Home-check enable Shuttlrs to keep calm on their daily commute.


Employees always have an option to raise an emergency alert available to them. In addition to a government-mandated physical panic button, the app being used by an employee for availing company transport could have an SOS button that can be used in case of an emergency.

Lastly, since all of this data is being recorded by the employer, this information can easily be shared with trusted family members, especially of the female employee, to help them with ease of mind while they are traveling to/from work. 

More efficient

Technology allows employee transportation to be more efficient in a way that would have been impossible with the old paper trail. There are basically two ways the cost of employee transportation can be reduced:

  •  By reducing the cost per seat

Routing algorithms available now reduce the cost per seat by reducing the number of kilometers that are run for the same number of employees.

Early application of machine learning helps to understand city specific routing peculiarities based on past routing data and continuously improving routes.

Moving people from cars to buses during the day is another shift that becomes easy through technology.

  • By reducing the number of empty seats. 

In the past, the idea of running a bus would seem like a big decision for any company because of the possible downside of seats running empty, which would take away all the efficiency gains achieved from running a larger vehicle.

The average occupancy in corporate transportation is 65%, whereas we run our entire fleet at an average occupancy of over 85%.

Combining employees across companies to ensure a higher occupancy would lead to an immediate 20% reduction in costs for transportation.

Multiple companies running their employee transportation on one platform would allow them to share vehicles to ensure that empty seats do not remain a major problem.

Companies would soon be able to reserve a few seats for their employees on a commuter bus running for the general public. Hence, drastically reducing their per employee cost of transportation by only paying for the seats that they use.

Greener

Since the primary source of cost in an employee transportation scenario is the cost of running a vehicle, any reductions in the cost would lead to a reduction in the carbon footprint of running the operation. And if you bring in electric vehicles into the mix, the green proposition becomes even larger.

A switch from regular cab to EV instantly leads to 50% reduction in CO2 emissions. The number can also go up to 90%.

Improved employee experience

Historically, any problems occurring during day-to-day operations have been resolved only after they have been reported by the driver or the employee.

GPS-based alerts allow us to provide more proactive alerts before an issue arises so that someone can take action on them before something goes wrong.

As every moving vehicle continues evolving towards a ‘computer on wheels’ future, technology will continue to play an increasingly greater role in dictating how employee transportation can be made more comfortable for employees while solving for greater efficiency.

For example, ETAs of vehicles can help you know if a vehicle is going to be late for a particular shift and if it would be better to give a replacement.

Knowing your daily trends and the availability of buffer vehicles nearby, the transportation management platform could easily recommend a replacement vehicle for you.

Alerts like overspeeding, stopping for too long, route deviation, etc. could be directly shown to the driver on his app instead of someone in the admin having to always keep an eye on his location and call a driver to ensure compliance.

Shuttl is dedicated to helping clients get the best in technology and fleet quality.

Shuttl is dedicated to helping clients get the best in technology and fleet quality for an impeccable commute experience for employees and great value to the employers.

A moment to renew our resolve. Shuttl wins Ashden Award 2018

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More than 3 years ago, two dreamers set out on an audacious journey to solve the problem of congestion & pollution in urban cities of India. They saw how 20% of the people in cars occupied 80% of the road space. They witnessed how women were forced to endure harassment in overcrowded metros & buses.

We believed that the solution lies in providing an affordable, clean and comfortable mode of commute. Not many believed us. They wondered how a bootstrapped startup could afford to run a service which even the government needs vast funds to operate. But as they say, dreamers see what others don’t.

We launched our services with a single Innova. On the first day, 12 people took a ride and as if by magic, we had served office rides to 100 people in a week. We knew we were solving a real pain. Slowly more people starting believing in our vision and a small team of 5 grew into a passionate team of 100 in a few months. Everyone focused to solve for the pain of commute.

Challenges were so many, that it was easy to lose hope. But recognition along the way kept our spirits high. When we received the ConnectKaro Award for sustainable urban transportation in just a year, we knew our service model was sound. After receiving the Safest Commute award from FICCI in 2017, we knew our features were helping women in a big way. But an international recognition was way out of our dreams.

Recognition by Ashden is something we didn’t expect would happen so early in our journey. It still feels surreal to go to London and being recognized as a solution not just for India, but for every congested city in the world. The real thank goes to our customers, who always expect more from us and keep pushing us to outdo our own expectations.

The Ashden Award for Sustainable Urban Mobility has renewed our resolve to solve for commute pain for every office goer in India today and the world tomorrow.

Working mothers, how do you make it look so easy?

Working mothers, how do you make it look so easy?

Preeti’s day typically starts with getting her 7-year-old child, Sahil, ready for school. She makes him breakfast, packs him lunch while simultaneously prepares herself mentally for the tasks waiting for her when she gets to her desk.

As soon as she drops him to the bus stop, she knows she’s already getting late for work. She rushes back home, gets ready and packs something to eat in her Shuttl commute. Like every day, she reaches at 9 am, checks her mail, and goes to attend the meeting.

“Being a working mother is quite challenging. Completing my morning household chores and reaching the office is a task in itself. And this is just the start of the day.”, exclaims Preeti.

An average workweek for an employee falls at 40-50 work hours. Add in grocery shopping, pediatrician meetings, sick kids, managing household and juggling schedules, and the average working mother works a whopping 98 hours per week, a recent study by Welch concluded.

Endless household chores along with a full-time job is an overwhelming part of a working mother’s life. This is where companies play an important role:

A women-friendly workplace ensures that a crucial aspect of life such as raising a baby isn’t a hindrance for talented and educated mothers, willing to advance in their career path.

Yamini Galhotra, HR Manager at Shuttl and a doting mother knows what all it takes to be a working mom and how an adequate work-life balance is the key to excel, both personally and professionally.

She also emphasizes on the fact that little things go a long way, like understanding the basic needs of a working mother:

Images_2                                                                                                           â€śFlexible timings aids working mothers like me a lot in maintaining a healthy work-life balance. A good company understands the basic requirements of working mothers and lets them advance at a steady pace, giving them ample growth opportunities.”

Creating women-oriented working policies like flexible working hours and “work from home” enables mothers to function more productively.

What’s more important is it lets them be there for life’s big moments like a child’s birthday, his parent-teacher meetings or when he just needs his mother with him.

She says, “My biggest fear is not being there for my child when he needs me. Due to the work from home policy, I have never missed being there for him when he’s sick. It also allows me to take short breaks to visit the doctor with him. The relief I get is unexplainable.”

Access to safe and easy commute is another significant element that gives working mothers the time to sleep or relax leaving them energetic before they reach their home/office.

Shilpi, Manager- B2B Operations at Shuttl, is one such mum who finally finds relief in her Shuttl commute, where she sleeps her tiredness off:

Images_1                                                                                                              “Being a sleep deprived mother, I can complete my sleep quota while travelling to work, in case of paucity of rest timings and also get ample time to think, analyze and prioritize my work while travelling back home.”

So dear mothers, we’ll never know how you finish your day job and then rush home to start your other, harder, more demanding job.

It is truly said that working mothers epitomize the term “there is no rest for the weary.” After all, they are the employees who don’t get any weekends off.

Today on the occasion of Mother’s Day, we thank you for doing the hardest job in the world and making it look so easy. Shuttl wishes every incredible mother out there, a very Happy Mother’s Day! We look up to you, after all, you are the “superheroes in disguise”.

 

Be the driver of your life (not your car)

Be the driver of your life (not your car)

Rohan saw his friend Aditya’s everyday commute struggle. His professional life was crumbling down to a mundane routine of spending one-third of it in office and another part going back and forth to the office.

Aditya, a software engineer by profession, drove daily to his office in Gurugram. Due to his tiring routine, he had no energy (or time) for family, friends, or any of his hobbies, as a matter of fact.

With the upsurge in the number of vehicles on road every year, one can witness an Aditya in every second man driving his or her way to the office. They’re tired, they’re stressed and they want to feel at ease while commuting to the office.

One day Aditya finally decided to leave his car at home, took a Shuttl and discovered what he can do with his saved time. He soon realized how much he was missing out on his valuable commute time.

Like Aditya, there are many people driving on a congested road, looking for a way out.

With the coming-of-age commute services like Shuttl, 40% Shuttlrs short on time but high on the quest for quality have decided to leave their personal cars at home.

A recent Shuttl consumer survey revealed that by choosing Shuttl to reach the office, 50% users think they can utilize their commute time productively. Also, as many users feel more energetic during the day. But what does all this mean?

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Sitting hands-free, one can read that book they were always planning to, watch the movie their friend gave or just simply doze off. With Shuttl, the commute time is yours to live.

Driving a car is not a smart use of time anymore. It takes a toll on your finances, health (unnecessary stress & pollution) and most importantly, takes away your commute time.

No wonder it’s a no-brainer why 65% Shuttl users feel that their need to own a car has decreased in the last few years.

Instead of being time (and hands) bound by driving every day, why not utilize it in doing things you love to do for a change? Why not take life in your hands? With Shuttl, be the driver of your life, not your car!

Make your commute to work, work for you

Make your commute to work, work for you

Sonia Varma, a 34-year-old marketing manager, would leave her office in Gurugram around 6 pm on weekdays and would be home in South West Delhi’s R K Puram just in time to catch up with her family over evening tea. But that was eight years ago! She covers the same distance now but reaches home almost daily after 8 pm, thanks to the increase in traffic and frequent snarls.

Sonia’s case is not unique. This is the story of most commuters in Delhi-NCR who are now spending more time commuting on roads to and from work, than even a few years back.

“According to a study, time travelled on Delhi roads has doubled in the last 6 years.” Source: HT

However, every coin has two sides. Even if we can’t avoid the seemingly never ending traffic, can we reclaim our time to accomplish more in life?

A good way to approach shared commute is by striking a conversation with your fellow traveller. It not only serves as a good networking option, but also has a de-stressing effect on our mind.

Another new and preferred options are podcast and audiobooks. While podcasts offer free & readily available content, audiobooks act as the companion for booklovers who avoid straining their eyes while traveling. Nowadays, there are certain news apps like “The Guardian” which read the news to you. Technology really is a boon for all us, isn’t it?

Learning new languages, taking new courses on Coursera or watching your favourite TV series, you can save your weekend time to pursue your interests by using your commute time well. Even after a hectic day, most of us tend to think, reflect and gather our thoughts at night. Some of us take it to another level and pen down our thoughts in the form of poetry or short notes. Long commutes are the best time to pursue your hobby!

Our recent survey shows that Shuttlrs prefer to spend their commute time productively. While 62% Shuttlrs like to occasionally read, 55% Shuttlrs catch up on sleep and 35% use the commute time to complete their pending work. Great ways to make the best of your long commute.

With so many interesting ways to use our commute as our extended home time, we would no longer envy our colleagues who live just minutes away from work. So, make the best use of that traffic jam and do things that you normally wouldn’t have time for.